The evolution of the Beetween vur recruitment software by N. Chabernaud of CMS Francis Lefebvre Avocats
Today we had the chance to meet Nathalie Chabernaud, Head of Human Resources at law firm CMS Francis Lefebvre Avocats, who has been using Beetween ATS since its inception in 2013.
CMS Francis Lefebvre Avocats’ recruitment is managed by 3 recruiters in the HR department. The latter are supervised by the HRD and supported by HR assistants. Each one is in charge of a typical profile to be recruited:
- Support functions (i.e., the businesses serving the operational teams)
- Trainees (approximately 200 trainees each year)
Nathalie Chabernaud has been HR Manager at CMS Francis Lefebvre Avocats since 2010. N. Chabernaud is in charge of the career management of the entire population (lawyers and support functions), their remuneration, HR projects and HR reporting.
In 2013, N. Chabernaud was also involved in recruitment. At that time, she initiated the project to equip the firm with a recruitment software. Beetween, in the process of creating its ATS, responded to this need and was able to adapt to the firm’s specifications.
CMS Francis Lefebvre Avocats: the beginnings of Beetween
Indeed, it was in 2013 that the ATS Beetween came into being. CMS Francis Lefebvre Avocats is therefore one of the first recruiters to have placed its trust in Beetween. In direct contact with our developers, Nathalie Chabernaud was able to see the Beetween software evolve on a daily basis.
The genesis of the project came from there.
« We’ve always had an almost instant response from Beetween. »
Before Beetween, the management of applications was entirely manual at CMS Francis Lefebvre Avocats. This was a problem because the volume of CVs received was constantly increasing.
All applications were centralized in 2 e-mail boxes: one collecting applications from lawyers and support functions, and another dedicated to interns. The CVs were printed, sorted and the responses to them managed manually.
The firm has always been keen to respond to all applications. For this purpose, one person came one day a week to provide a personalized response to each application.
« Very quickly, I realized that we needed to find a solution to streamline our process and save time. »
CMS Francis Lefebvre Avocats : A unique set of specifications for a unique recruitment need
The specifications of CMS Francis Lefebvre Avocats were complex and Beetween was able to meet them with new updates and the development of exclusive features:
- Beetween has interfaced with the Village de la Justice job board to automate the posting of job offers on this site.
- Automation of application emails.
- Pre-recorded templates for responses to candidates with the possibility of bulk mailings.
- The firm receives many unsolicited applications. To facilitate the sorting of applications from the CMS Francis Lefebvre Avocats career site, a form is to be completed by the candidate before submitting his or her application on the platform, allowing the application to be filtered and oriented according to its nature:
- Support Functions
The law firm has chosen 100% answers but also transparency: all the people in charge of recruitment have access to all the recruitments, all the CVs, all the « mailboxes ».
What was most appreciated when Beetween was implemented was the ability to generate grouped responses.
We had to change our work habits, our process … This is a tool that has been revolutionary for our recruiters.
Three recruiters use Beetween on a daily basis. Our HR Director, Charlotte Rigal-Provot, has access to all recruitment via a manager’s license.
Recruiters have adapted very well and new users have self-taught. The advantage is that it is a tool that is very easy to use.
We wanted to gain in productivity and simplify management.
2018: GDPR and HRIS, new questions
An GDPR meeting was organised between the DPO (Data Protection Officer) of CMS Francis Lefebvre Avocats, their HR department and Beetween. The DPO was thus able to be reassured about the operation of Beetween and the processing of data.
Indeed, Beetween has always wanted to comply with the European directive of 1995 on the protection of personal data. In order for its recruitment tool to enable recruiters to comply with the GDPR, Beetween has given the user the possibility of changing the date of the pool update and has also implemented the automation of this service
We already had the « Informatique et Libertés » clause with Beetween long before the GDPR issue
When we looked at HRIS for our major digitisation project, we didn’t think it was a good idea to drop Beetween in favour of an integrated solution, and opted for Beetween, which fully met our expectations.